A virtual meeting is a conference call or video chat session that takes place on the internet using a videoconferencing tool. This type of meeting, often referred to as Zoom is actually a broader concept that includes other popular platforms, such as Microsoft Teams and Google Hangouts. Virtual meetings allow people from different locations to connect through audio and video. This can reduce travel costs and lets people collaborate regardless of location.
Virtual meetings are designed to discuss and exchange ideas regardless of whether it’s an internal discussion or a collaborative workshop for clients. It is important to keep the discussion focused to make sure it’s efficient and productive. The most effective meetings have a clear goal and agenda that are set out in advance, to ensure that everyone is aware of what they are expected to do.
It’s important that the moderator and/or speaker keep the discussion on course. Sending out invitations to meetings in advance is a great way to ensure that everyone is present for the meeting. The final thing you want is that your virtual meeting be unproductive in terms of time and resources. To avoid this, ensure that you choose a meeting software with high-quality audiovisuals. To avoid the back-and-forth emails when finding an appropriate time, you can also make use of tools like Doodle which allows people to make their availability known quickly.