Email is an efficient and effective method of communicating with colleagues, customers, and other business associates. However when it comes to sending confidential documents via email, security issues arise. Emails can be easily intercepted or forward by the wrong people which makes it difficult to safeguard privileged information and maintain confidentiality. This can expose an organization to a variety of risk including reputational and legal damage.
The level of security you get from your email depends on the email service provider you choose to use and the degree to which you adhere to the best cybersecurity practices. Some services, such as Gmail and Office 365, provide built-in encryption, which helps secure attachments and emails. Other services, such as Proton Mail, offer a authentic peer-to-peer encryption solution for emails that ensures your messages are secure and private.
A password-protected email is another method to secure your emails. This means that the person who receives the email must open a link within the email and enter the password in order to access the contents of the email. It is a good idea to share this password using an encrypted communication method such as a text message or phone call so the recipient knows they have the password prior to opening the email.
You can also utilize an application for document workflow to create, collaborate on and share confidential documents in a safe manner. PandaDoc for instance, is quick and simple to use and provides an effective method of removing sensitive information from documents, emails, and PDFs.