Board meeting management encompasses the entire process that takes place prior to, during, and after an assembly of a board. This includes notes, risks, decisions, voting and agenda items for meetings. If you implement the right methods you can ensure that your board meetings deliver the purpose they were designed for: setting up strategies for the company and specifying how teams are working towards those strategies.
Stay on track with your agenda and limit the time you spend on reports. For instance, limiting the number of executive reports by inviting top executives for only one or two agenda items allows for a meatier discussion about the most important strategic issues and gives the executives the chance to provide their feedback directly with the board.
Encourage board members to discuss a new issue during the meeting. This will help save time during the meeting and let everyone focus on the key issues that are at hand. Distractions can easily take over the entire board meeting. This is especially so when they occur in the middle of a subject on the agenda. To prevent this from happening it is suggested that the participants push issues that aren’t relevant to the discussion at hand into the “parking lot.” When the meeting has ended take a look at the parking lot and determine what should be further studied, added to the next agenda, or assigned as an item to be assigned.
Utilize software designed to deliver results and save and record information about the meeting. Choose a user interface with a simple design and seamless integrations to make it easy for your attendees to participate in the meeting and remain focused.