Board portal software gives you one place to store and share important information. It supports every aspect of meeting management ranging from agenda creation and sharing to distribution of documents and real-time voting. Board portals facilitate an easy, flexible collaboration. They are accessible on any device.
A top-quality portal for boards gives directors easy, secure access to relevant information. It also enables directors to focus more engaged discussions and debates. This means that less time is spent on non-critical tasks such as reading books for the board or scouring email threads to locate important information.
A top-quality portal will offer a suite of tools to assist boards in achieving better governance in less time, like the complete board book prep function that makes it simple for board administrators to prepare digital board book packages in minutes, and reuse templates from previous meetings. In addition, a Gen 3 portal makes it easy for board members to carry on their work between meetings, with action items that are tracked and approved in the portal, as well as draft minutes that are automatically linked to the relevant documents.
It is crucial to carefully examine and evaluate every option before deciding on the best board portal. We recommend involving the key stakeholders (board members and IT staff, as well as board admins) early in the process, to gain an understanding of their concerns and needs. Then, you can communicate an outline of the potential benefits of using an online portal for board members to help support your organization’s governance procedures and also get their support to the idea. In addition, a quality board portal should feature an user-friendly interface that allows for ease of use and accessibility by users of varying technological capabilities.